Administrative Officer in Little Rock, AR at PAE

Date Posted: 8/1/2020

Job Snapshot

  • Employee Type:
    Full-Time
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    8/1/2020

Job Description

Supporting the Most Exciting and Meaningful Missions in the World

Administrative Officer

Administrative Officer

Hot Springs, AR

PAE is a leading provider of enduring support for the essential missions of the U.S. government, its allied partners and international organizations. With over 60 years of experience, PAE supports the execution of complex and critical missions by providing global logistics and stability operations, technical services and national security solutions to customers around the world. PAE has a workforce of approximately 20,000 people in over 60 countries on all seven continents and is headquartered in Arlington, Va.

FUNCTIONS:  

  • Under the direction of the Contractor Operations Manager, manages the financial, procurement and administrative elements of the contract at the BPF. 
  • Shall initiate and maintain administrative paperwork (e.g. timesheets, security forms, inventory, requisitions, purchase orders).
  • There shall be one administrative officer per shift.
  • Maintains expense oversight of contract. 
  • Assures correct and timely billing of costs. 
  • Controls receipt and processing of Contractor and subcontractor time sheets and leave records.
  • Maintains accurate inventory of office supplies and replenishes as necessary. 
  • Ensures accurate and timely delivery of supplies and maintains adequate supply levels at the BPF.  
  • Knowledge of Government procurement regulations and priority sources required. 
  • Prepares spreadsheets and other regular and interim reports to management as required.
  • Required to actively participate with teams for continuous quality improvement. 
  • Maintain overview of all security operations and clearance requirements for the BPF. 
  • Be familiar with all building needs, safety and evacuation procedures. 
  • Coordinates activities with all other sections of facility to obtain information and facilitate administration.

REQUIRED EXPERIENCE/QUALIFICATIONS:

  • Must have or be able to obtain and maintain a secret government clearance as required to work on the program.
  • Must have an Associate degree from an accredited university or college, such as a degree in Accounting or Business Administration.
  • At least three (3) years progressive supervisory experience, with two (2) years as office manager and/or accounts receivable/payable supervisor.
  • Thoroughly experienced in the use of a PC for word processing, data entry and report development.
  • Knowledge of postal requirements and equipment.
  • Computer skills required: Computer literate
  • Express and exchange ideas clearly in the English language, written and verbal
  • Ability to work effectively and efficiently in a team environment and relate well to others
  • Ability to show initiative and commitment to the company’s goals
  • Ability to readily adapt to changing requirements
  • Strong commitment to performing and producing at the highest level of quality at all times
  • Ability to manage individual workflow effectively
  • Ability to communicate clearly and effectively with coworkers both in written and verbal communications
  • Positive attitude focused on customer satisfaction
  • Attention to detail
  • Ability to relate to others in a friendly, courteous, and business-like manner

PREFERRED EXPERIENCE:

  • Four (4) year college degree in Accounting, Business Administration or related field.
  • Experience administering Government contracts.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands and fingers to handle or feel objects office equipment; use fingers and hands to type or write; reach with hands and arms; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Ability to Lift up to 25 pounds, bend, reach, carry, stoop, kneel, climb, etc.

WORK ENVIRONMENT:

Mainly office but may also include all other work environments as required

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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