Aviation Operatons Coordinator in McMurdo Station at PAE

Date Posted: 6/12/2020

Job Snapshot

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Job Description

Supporting the Most Exciting and Meaningful Missions in the World

Aviation Operatons Coordinator

Job Title:             Aviation Operations Coordinator   

Assigned Work Site:        McMurdo Station, Antarctica           

Reports to:    Fixed Wing & Helicopter Operations Supervisors

Department:            Field

Employment Type:        Seasonal Contract Summer


ASC’s Science Aviation team manages the scheduling and logistics for NSF’s DOI-contracted aircraft on continent.  On the Fixed Wing side, Kenn Borek Air operates a DC-3 Basler and several DHC-6 Twin Otters in the deep field.  On the Rotary Wing (Helicopter) side, Air Center Helicopters operates two Astar B3es and two Bell 412s in the near field.  Aviation Operations Coordinators support all continental flight activities for helicopter, fixed wing aircraft, and uncrewed aircraft systems. Coordinators are assigned to specific areas of support for the entire season.

The Fixed Wing Operations Coordinator will assist the Aviation Operations Supervisors in the management of aviation resources and in support of active flight operations. Interfaces with flight crews, grantees, National Science Foundation (NSF), field camps, ASC work centers, and any other required agencies to facilitate support requirements for fixed wing flights and uncrewed aircraft systems (UAS) operations. Coordinates cargo and passengers for fixed wing flights. Is responsible for flight data management and reporting. Assists with delivery of the daily flight schedule that is developed based on support requirements and NSF priorities. Assist with tracking of statistical information regarding flight missions, aircraft tasking, cargo and passenger movements, fuel, and geographic coordinates.

The Helicopter Operations Coordinator assists the Helicopter Ops Supervisor in planning and implementing the most efficient use of available rotary wing resources via administrative support of active flight operations from McMurdo’s helicopter hangar. This role interfaces with helicopter contractor flight crews, grantees, NSF managers, field camps, fellow ASC work centers, and other required agencies on station in support of the NSF’s scientific mission at helo-supported camps, directs the movements of constantly changing cargo and passenger loads for helicopter flights in real time, and inputting accurate flight data for all completed missions, as well as tracking it for reporting purposes.  Candidates must demonstrate the ability to be autonomous in their role within approx. one month of arrival and be able to remain focused within a busy work environment. 

GENERAL DUTIES (not all-inclusive):

  • Maintains communication with pilots, field parties and/or field camps as required. This responsibility includes relaying updates on weather and other environmental conditions, emergent safety factors, and all changes in support requirements to relevant agencies and participants.
  • Enters mission data and generates multiple reports in Maximo, Pipeline, Access, Excel, and other programs to facilitate, track, and coordinate all on-continent fixed wing or helicopter missions, cargo movements, and passenger movements for USAP aviation resources.
  • Facilitates the movement of passengers and cargo on USAP aviation resources by coordinating required support activities between USAP agencies & ASC departments
  • Disseminates flight schedule information and updates to USAP community via Public Area Displays, USAP intranet publications, emails, and other methods.
  • Provides statistical information regarding intra-continental flights including planned vs. actual missions, passenger and cargo movements, causes for flight delays, aborts or cancellations
  • Maintains fuel cache inventory documentation
  • Maintains geographic coordinates documentation
  • Acts as McMurdo-based point of contact for deep field camps and/or collaborates with Cargo Coordinators for building retrograde cargo manifests.
  • Assists NSF to coordinate support for aircraft, passengers, and cargo from other national Antarctic programs coming to McMurdo Station
  • Assists Supervisor in the execution of allocated flight hours based on NSF priorities by providing input/making decisions as to more efficient ways to conduct flights given current/changing conditions.
  • Contributes to the creation of a daily flight schedule and a weekly flight plan
  • Ensures compliance with applicable Safety, Environmental, Health, and Waste Management policies/procedures and ensures that safety is the highest priority in the workplace
  • Attends flight-planning meetings with science and operational groups as required as possible.
  • Coordinates wellness checks for mobilizing aircraft crews and other duties related to transiting aircraft
  • Interacts with NSF, their sub-contracting agencies, military personnel and other agency officials in a professional and tactful manner.
  • Acts as a liaison with grantees, NSF, deep field camp supervisors, USAF, NYANG, Kenn Borek Air, ENEA, ASC work centers and any other required entities to facilitate USAP intra-continental aviation support requirements for cargo, passenger and fuel movement
  • Determines the most efficient method to provide support to each of the entities listed above with available USAP fixed wing resources
  • Performs other duties as required.
  • High School diploma or equivalent required. BA/BS degree in a business or an air transportation related field preferred
  • Valid driver’s license is required
  • Experience in aviation logistical support or passenger and cargo movement, to include documentation, expediting, and tracking is strongly preferred
  • Must be willing to work swing shift or evening shift
  • Experience with field work, science support, or remote logistical support is strongly preferred
  • Prior USAP logistical support experience is preferred
  • Experience in administration (including use of email, internet, and Microsoft Office products) required.
  • Must be skilled in word processing, spreadsheets and data base software, and have strong written and verbal communication skills
  • Familiarity with aviation radio communications is preferred
  • Willingness and ability to deploy to Antarctica for extended periods is required.
  • Must be willing and able to lift and move items, parts, assemblies and equipment up to the safety regulation maximum.
  • Must be willing and able to perform physical activities including heavy lifting, climbing in and out of equipment, crawling, and working outdoors.
  • Must successfully complete the physical, dental and psychological (if applicable) examinations as required by the NSF for deploying to Antarctica.
  • Must participate in community programs, such as “house-mouse” (chores in living spaces), “daisy-picking” (cleaning-up around the station), recycling efforts and safety objectives.
  • Must Be legally able to work in the United States.
  • We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

    PAE is a drug free workplace.

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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