Buying Assistant I in Kampala at PAE

Date Posted: 11/21/2019

Job Snapshot

Job Description

Supporting the Most Exciting and Meaningful Missions in the World

Buying Assistant I

This position will be responsible for providing extensive activities in support of international business, both international customers as well as international suppliers. The Buying Assistant will be responsible for proactive participation in a procurement team on purchases in support of the AFRICAP and GPOI task orders in Africa. Performing a full range of acquisition functions from acquisition planning, processing of purchase requisitions by conducting market research, issuing RFx, evaluating proposals (with support from the purchasing lead), and issuing Purchase Orders (PO) in accordance with the FAR. This position will report to the Purchasing Lead. The duties and responsibilities listed below are representative of the nature and level of work assigned and are not necessarily all inclusive. 

DUTIES:

  • Responsible for maintaining a safe workplace and ensuring that safety is the highest priority in the workplace.
  • Comply with all Environmental Health & Safety and Quality Assurance requirements and goals. 
  • Work independently with minimal supervision under the direction of the Purchasing Lead.
  • Receive and review purchase requisitions for clarity, compliance, detail and completeness, and obtain additional information considered necessary. 
  • Review and perform analysis of responses to solicitations, to include conformity to Statement of Work, delivery terms, payment terms, and other terms and conditions of the procurement.
  • Liaise with the requestors on comparable product substitutions consistent with the requirements to achieve cost savings. 
  • Prepare and maintain a complete Purchase Order file in accordance with written guidelines and defined processed to support the complete procurement cycle.
  • Effectively understand, apply, and be able to enforce FAR requirements throughout procurement process.
  • Maintain contacts with vendors/suppliers to ensure proper adherence to the terms and conditions outlined in the Purchase Order and associated terms and conditions.
  • Resolve discrepancies between purchase orders and receipt documents and invoices. 
  • Prepare and maintain Purchase Order logs and multiple reports directly related to the procurement status, to include, but not limited to, tracking and expediting. 
  • Respond to Supplier inquiries, maintain open line of communication with requester, and provide status to Management on all assigned procurement activity. 
  • Maintain databases and records relating to purchases, procurement documents, and correspondence in accordance with office filing procedures.
  • Plan, organize, prioritize, and perform multiple tasks to perform job functions in an orderly, efficient manner. 
  • Review, proofread, and verify forms and financial documents for accuracy in calculation, coding, and adherence to policies and procedures. 
  • Identify problems, analyze alternatives, and develop viable recommendations. 
  • Read, comprehend, and interpret written materials of moderate to complex difficulty. 
  • Compose written materials of moderate to complex difficulty on procurement-related issues. 
  • Establish and maintain effective working relationships with those contacted in the course of assignment.
  • Communicate in a group environment in order to conduct pre-bid conferences.
  • Perform detailed contractual and financial work with a high degree of accuracy.
  • Perform additional duties and projects as assigned. 

REQUIRED:

  • Minimum Acceptable Experience Level:  
    • Three (3) years’ experience in handling procurement related responsibilities. 
    • Five (5) years’ experience working with MS Office Suite.
  • Knowledge, Skills, and Abilities: 
    •  Familiarity with and knowledge of the FAR.
    • Good Knowledge of local market practices, strong interpersonal skills and ability to work independently and effectively in a team environment are required.
    • Ability to clearly and concisely articulate services/requirements in writing.
    • Ability to demonstrate problem solving and organization skills.
    • Ability to act independently is required.
    • Ability to work across various functions and disciplines of supply chain management (SCM) and operations.
    • Ability to demonstrate analytical and researching skills.
    • Ability to work in an administrative function is required. This includes tracking, filing, customer communication logs, responding to emails, and various other administrative functions. 
    • Knowledge of principles and processes involved in supporting contract responsibilities at an overseas facility.
    • Ability to work in a fast-paced environment that requires handling multiple tasks at a given time and rapidly adapting to changing priorities and schedules.
    • Cross-cultural sensitivity with an international perspective.
    • Excellent organizational and time management skills.
    • Expert computer skills, specifically in Microsoft Word and Excel.
    • Ability to become an active and functioning member of a team.
    • Ability to be innovative and be an agent for change.
    • Expert communication skills to facilitate and disseminate information.
  • Education: A high school diploma or GED.
  • Background Check: Police character certificate from Home of Record.
  • Language Skills: Satisfactory English and French proficiency to meet job requirements and to adhere and comply with safety, health, and security measures.
  • Citizenship: US Citizenship is not required.
  • Medical: Successfully complete and pass the medical and dental examinations as required by PAE and our customer for deployment in Uganda. Must maintain physical and dental requirements for duration of deployment. Must provide evidence of vaccination (internationally recognized vaccination card)

DESIRED:

  • Bachelor’s degree in a related field.
  • Previous out of home country experience and previous work experience in harsh environmental conditions are a plus.
  • Experience working with PAE.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

PAE is a drug-free workplace.

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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