Contracts Assistant in Washington, DC at PAE

Date Posted: 6/30/2020

Job Snapshot

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Job Description

Supporting the Most Exciting and Meaningful Missions in the World

Contracts Assistant

Macfadden, a PAE company, is seeking a Contracts Assistant to support USAID’s Office of Transition Initiatives (USAID/OTI) in Washington, DC. This position supports a fast-paced, dynamic office. The Contracts Assistant provides support to USAID offices in the contracting of political transition and stabilization response personnel worldwide. This position plays a pivotal role supporting USAID offices in fast-paced, dynamic environments and is critical to the successful implementation of USAID/OTI’s programs and fulfillment of USAID/OTI’s mandate. The Contracts Assistant will focus on providing direct support to the Contracts team; working closely with the team in order to complete administrative related tasks.

Key Responsibilities:

  • Provide executive support to Contracts team including reserving meeting spaces, scheduling meetings or conference calls, preparing materials for use in meetings/discussions and monitoring incoming correspondence for upcoming deadlines or items requiring immediate attention.
  • Responsible for the organization and maintenance, of the correspondence and records function for the OTI contracts team.
  • Ensures records are maintained properly in accordance with ADS policies.
  • Responsible for scanning and uploading all required contracts documents to Agency Secure Image And Storage Tracking System (ASIST) which includes saving all important correspondence and distributions and completing contract checklists.
  • Ensuring all executed actions are uploaded into Asist (all relevant files must be uploaded).
  • Responsible for auditing P drive contract files and saving contract documentation as needed.
  • Assist with content and knowledge management through research and analysis, documenting lessons learned and best practices, updating communications on internal documents and/or sites and maintaining electronic and hard copy filing systems while ensuring accuracy and timeliness of all documentation
  • Provide administrative support to the Contracts team including general email correspondence, task initiation and follow-up, data entry, composing documents, proofreading, formatting, filing, scanning and other administrative requirements.
  • Assist the Contracts Team with logistical support.
  • Will be trained in contracts procedures and provide backup support to Contracts Specialist as necessary.
  • Complete Tally Sheets.
  • Print and send PeopleTrak reports.
  • Other duties as assigned.


BA/BS degree with 1-2 years of related work experience is preferred but not required. Minimum requirements are:

  • Bachelor’s degree with 1-4 years of work experience; or
  • Less than BS/BA with 5 years of relevant experience
  • MS/MA/MB with 3 years of relevant experience
  • JD/ABD with 2.5 years of relevant experience
  • Ph.D. with 2 years of relevant experience 

(Internships count towards experience)

Skills and Abilities:  Qualified candidates must demonstrate strong customer service skills including taking initiative to address issues and anticipate needs. Candidates must be flexible and adaptable while maintaining excellent organizational and administrative skills in a high-energy, dynamic work environment.  Candidates should have outstanding written and verbal communication skills. The ideal candidate will be a detail-oriented team player who takes initiative to develop and implement efficient and effective administrative support systems. The candidate should have superior computer skills and applied knowledge of Microsoft Office 2010 Office Suite as well as email and internet applications. G-Mail and Google Drive/ Documents experience is welcome.

U.S. Citizenship is required; selected candidate must be able to qualify for a government sponsored security clearance.

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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