Disbursing Specialist in McMurdo Station at PAE

Date Posted: 6/29/2020

Job Snapshot

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Job Description

Supporting the Most Exciting and Meaningful Missions in the World

Disbursing Specialist

Responsible for providing a high degree of customer service while maintaining direct oversight of Disbursing Office. Account for receivables, maintain station general fund and serve the community in a pleasant manner. Provide expense report and timesheet training for PAE staff in cooperation with the HR Department and provide community presentations as needed.

GENERAL DUTIES (not all-inclusive):
• Performs a variety of detailed accounting duties in accordance with Antarctic Support Contract (ASC) operating policies and standard accounting procedures with minimal supervision and guidance
• Provides a variety of cash disbursing functions to station residents and operations (retail, recreation, etc.)
• Acts as the accounting point of contact between company employees on station and Financial Shared Services, Payroll and company headquarters
• Handles employee inquiries in a timely manner
• Performs data entry, spreadsheet work, and word processing with a high level of accuracy. Responsible for proofreading own work, correction of errors, and creation of final copy
• Performs cashier function for station residents including travelers' cheque cashing and cash draws in accordance with company procedures
• Provides accounting support to retail, recreation, chapel
• Develops and maintains documentation and procedures related to control and protection of cash assets and disbursing operations
• In accordance with established systems, maintains accurate and complete accounting files and records that detail financial transactions including daily cash journals, cash books, cash transfers, etc. Reviews and validates transactions for completeness, accuracy, and proper authorization.
• Ensures clear and concise audit trails and documentation for all transactions
• Prepares preliminary documentation and assists with major audits
• Investigates and reports cash drawer errors.
• Processes retail and recreation bank deposits
• Oversees daily operations of Automated Teller Machine(s) including reconciliation, reporting, stocking, minor maintenance and security
• Delivers Financial presentation at Station meetings as needed/requested
• Will work with onsite HR to respond to general employee inquiries
• Maintains timely and accurate communication with company headquarters. Prepares detailed and accurate financial reports of a confidential nature.
• Provides expense report and time sheet training and support to contract and full time staff in coordination with Program Business Manager.
• Handles confidential matters (personnel actions, management reports, etc.) in accordance with management policy.
• Employees and contractors may, in the course of performing their official duties, have access to a wide variety of personal identifiable and sensitive information (PII/SI) electronically and in hard copy. Personal and sensitive data including Social Security numbers, date and place of birth, demographic data, home addresses/telephone numbers/personal email addresses, passport numbers, bank account numbers, performance reviews, reviewer identity tied to performance reviews, unfunded proposals, proprietary parts of funded proposals, and other similar information should be protected according to Federal regulations and United States Antarctic Program policy, and only disclosed in accordance with the United States Antarctic program requirements.
• Responsible for maintaining a safe workplace program and ensuring that safety is the highest priority in the workplace.
• Performs other duties as required.

• High school diploma or equivalent required. Associates degree in accounting or other formal accounting education preferred.
• Minimum four (4) years of experience in disbursing/banking (cash control) is required.
• Responsibilities require a practical knowledge of cashier/banking procedures with the ability to oversee the accounting, storage, control, and transportation of large quantities of cash, as well as a practical and detailed knowledge of company accounts payable/payroll/expense report policies and procedures. Must maintain absolute confidentiality.
• Practical experience in accounting or bookkeeping is required.
• Practical knowledge of accounting procedures and principles required.
• Strong banking/cash control experience preferred.
• Computer literacy and ability to operate ten-key adding machine by touch required.
• Must be proficient in Excel, with knowledge of Word.
• Extensive people interaction experience necessary.
• Must be detail oriented and have strong organizational skills.
• Willingness and ability to deploy to Antarctica for extended periods is required.
• Must be willing and able to lift and move items, parts, assemblies and equipment up to the safety regulation maximum.
• Must successfully complete the physical & dental examinations as required by the NSF for deploying to Antarctica.
• Must participate in community programs, such as “house-mouse” (chores), “daisy-picking” (cleaning-up around the station), recycling efforts & safety objectives.
• US citizenship or US Permanent Resident Status is required.

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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