Fact Witness Clerk in Springfield, IL at PAE

Date Posted: 9/10/2020

Job Snapshot

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Job Description

Supporting the Most Exciting and Meaningful Missions in the World

Fact Witness Clerk

  • Provide witness management assistance prior to, during, and after trial.
  • Typical assignments include: work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
  • Receive visitors, field phone calls, questions and other inquiries from fact witnesses and victims seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement. Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
  • Initiate contact/notify fact witnesses and victims concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness and victims. Use judgment to determine when the Assistant US Attorney (AUSA) should be notified of special circumstances or needs of fact witnesses and victims.
  • Confer with AUSA concerning fact witness and victim appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses). Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
  • Prior to appearance of fact witnesses and victims, ensure all travel documents and appearance date and time have been provided to witness. Make necessary arrangements for fact witness and victim travel and lodging according to Department of Justice and US Attorney's Office (USAO) policies and procedures.
  • Meet with fact witnesses upon arrival and escort or provide directions to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
  • Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses. Furnish requested information concerning pending and completed fact witness vouchers. Gather required documentation and reconcile Government Travel Accounts.
  • Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
  • Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations, but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
  • Assists the Victim-Witness Staff to enter and update victim data in the Victim Notification System (VNS).
  • Assists the Victim-Witness Staff with mailing of victim-witness notification letters and information regarding the mandatory reporting provisions of the Crime Control Act of 1990. Ensures victims and witnesses are kept informed of developments throughout the case.
  • Perform general office procedures pertaining to fact witness management and assist the Victim-Witness Coordinator with some victim management, including, but not limited to: establish and maintain a variety of fact witness and victim files, documents and databases; assemble documents and other information for fact witness and victim file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness and victim appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness and victim management related duties as required/assigned.
  • Additional tasks, duties and administrative/legal responsibilities may be included that will require similar knowledge, education and experience to assist in other areas of the office.

Minimum Qualifications

  • Must be able to obtain and maintain a US government security clearance.
  • Local travel may be required.
  • High school Diploma is required, undergraduate degree is preferred.
  • Good communication skills, interpersonal communications and dealing with people.
  • Knowledge of legal terminology, litigation and court proceedings.
  • Ability to provide a variety of administrative/legal duties to include, but not limited to: review and analyze data and information from multiple sources, establish case/project files, enter and retrieve data from databases, prepare and format management reports, manipulate, transfer, compute and print information, prepare and correct reports and correspondence using word processing software.

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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