General Clerk II in Washington, DC at PAE

Date Posted: 12/12/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    12/12/2019

Job Description

Supporting the Most Exciting and Meaningful Missions in the World

General Clerk II

PAE is a leading provider of enduring support for the essential missions of the U.S. government, its allied partners and international organizations. With over 60 years of experience, PAE supports the execution of complex and critical missions by providing global logistics and stability operations, technical services and national security solutions to customers around the world. PAE has a workforce of approximately 20,000 people in over 60 countries on all seven continents and is headquartered in Arlington, VA.


PAE has an opportunity for a General Clerk II-Senior Clerk to join our team on a Federal Government contract in Washington, DC.  In this role, you will provide high level administrative support for our client to include supporting the proper and efficient handling of official judiciary human resources records and documents. Such documents consist of official personnel files, personnel documents, payroll documents, system records and supporting documentation, and other related official records and documentation.

Essential duties and responsibilities for the position include, but are not limited to:

  • Scan / convert/ import the documents into PDF files and store them on the network.
  • Scan and import documents into the client’s electronic official personnel folder (eOPF).
  • Review overall image quality, legibility, completeness, alignment, and indexing to ensure images are complete and accurate, correcting when necessary.
  • Manage and organize documents forwarded to the File Room for scanning and importing into eOPF.
  • Purge, shred, distribute and archive eOPF and/or related documents.
  • Import the documents from the network into the employee's eOPF, indexing documents by form name and effective date.
  • Maintain eOPFs in accordance with OPM's "Guide to Personnel Recordkeeping" and the Guide to Judiciary Policy, "Records Management"
  • Conduct quality review of all scanned and imported documents into eOPF for accuracy and quality.
  • Archive, purge, and box human resources records
  • Clean folder & Transfer New request to other agencies.
  • Clean folder & Transfer Separations to our client’s personnel records center.
  • Acknowledge transfer receipts.
  • Prepare manifest spreadsheet for Prior History OPF that will go back to the Records Center
  • Alert the on-site supervisor when issues are identified.
  • Provide training in data entry procedures and processes.
  • Escort visitors to the department and provide them with requested information from personnel files
  • Answer phone requests
  • Mail requested information
  • Accomplishes all tasks as appropriately assigned or requested

The Basic Qualifications and Experience Requirements for this position are as follows:

  • 4 years of progressive experience in an office environment
  • Must be able to obtain and maintain the suitability determination as required by the client and successfully complete a Federal background investigation
  • HS Diploma or equivalent

Minimum Knowledge, Skills and Abilities:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access, etc.)
  • Experience scanning is preferred
  • Federal records management experience is preferred
  • Experience with the eOPF System Version 5 (Federal Government system) is a plus
  • Ability to work effectively and efficiently in a team environment and relate well to others
  • Ability to show initiative and commitment to the company’s goals
  • Ability to readily adapt to changing requirements
  • Strong commitment to performing and producing at the highest level of quality at all times
  • Ability to manage individual workflow effectively and improve processes when necessary
  • Ability to communicate clearly and effectively with coworkers both in written and verbal communications
  • Must be able to make decisions
  • Positive attitude focused on customer satisfaction

Work Environment:

  • This position is performed in a traditional office environment.  

Physical Demands:

  • Required to sit at a desk steadily working on a computer and getting up and down to retrieve material from printers, storage areas, etc.
  • While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands and fingers to handle, or feel objects, tools or controls; use fingers and hands to type or write; reach with hands and arms; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  Ability to lift up to 10 lbs, bend, reach, carry, stoop, kneel, climb, etc.  

An Equal Opportunity Employer. PAE’s hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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