Inventory Data Specialist, Lead in McMurdo Station at PAE

Date Posted: 12/3/2019

Job Snapshot

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Job Description

Supporting the Most Exciting and Meaningful Missions in the World

Inventory Data Specialist, Lead

GENERAL DUTIES (not all inclusive):

  • Maintains workplace duties and ensures safety is the highest priority in the work place.
  • Complies with all ASC Environmental, Safety and Health (ESH), Waste Management and Quality Assurance requirements, goals, policies and procedures.
  • Processes inventory transactions in a timely manner to maintain current and accurate materials records.   This includes, but is not limited to issues, returns, inventory adjustments, location changes, price changes, item descriptions, record consolidations, record retirements, and all other related information changes.             
  • Reviews and corrects (as appropriate) records to ensure the materials database is maintained according to current formatting and content standards.  
  • Is required to become familiar with the basic operations of the financial system, maintenance management system, equipment and capital property management system, the purchasing system, and the cargo tracking system and their inter-relationships with the materials management system.   Applies this knowledge to daily duties and uses this knowledge to assist customers and staff.
  • Schedules and conducts a training program for all of the Supply personnel, including South Pole. This program will include, but is not limited to, training in the inventory management data base, cargo tracking system, issues and returns, record editing process (for MET personnel), receiving, WODS (wrong, over, short and damaged report), and audits.
  • Performs QA on Inventory Data Specialist paperwork.
  • Reviews, updates and creates new Supply training material as needed.
  • Updates all working spreadsheets and cheat sheets to include, but not limited to Summer and Vessel Receiving, Consolidations, MREs, WODS/ERR POC list, Fiscal Year Issue Codes and Project Codes.
  • Maintains and QAs the WODS spreadsheet and distributes it monthly to the appropriate parties.
  • Creates and maintains the Incoming Cargo Receiving spreadsheet. Analyzes it monthly to track outstanding cargo.
  • Assists with runway operations during seasonal transition and ongoing winter flights.
  • Provides customers with materials management reports, as needed, by generating standard and custom reports utilizing a variety of software resources.
  • Trains in vessel offload procedures and procedure for the distribution of materials and may work any shift in a 24-hour period during vessel offload or during other special operations while deployed.
  • Performs duties in support of Logistics Division metrics (as provided by supervisor).
  • Supports the achievement of ASC metrics, whether they can be directly or indirectly, affected by your activities.
  • Cross trains with other departments within Supply Chain Management and may include operation of heavy equipment and over-sized tundra vehicle operation if deployed.
  • Completes annual light vehicle, and inventory management system training classes if deploying.
  • Could be required to perform shift work during season.
  • Performs other duties as required.


  • High School Diploma or equivalent is required.
  • Minimum 4 years’ experience required working in any of the following fields (including associated software): Inventory materials management, warehousing, or cargo/transportation tracking.
  • Minimum of one year of Microsoft Office Suite (primarily Excel and Word) is required, 2+ years are preferred.  
  • Minimum 2 years supervisory experience is required.
  • Minimum 2 years work experience in customer service is required.
  • Understanding of materials movement, purchasing, inventory and hazardous materials in preferred.
  • High attention to detail with high aptitude for detailed problem solving.
  • Experience with remote site logistics is preferred.
  • Previous experience with remote Polar Logistics operations is preferred.
  • Willingness and ability to deploy to Antarctica for extended periods is required.
  • Must be willing and able to lift and move items, parts, assemblies and equipment up to the safety regulation maximum.
  • Must be willing and able to perform physical activities including heavy lifting, climbing in and out of equipment, crawling, and working outdoors.
  • Must successfully complete the physical, dental and psychological (if applicable) examinations as required by the NSF for deploying to Antarctica.
  • Must participate in community programs, such as “house-mouse” (chores), “daisy-picking” (cleaning-up around the station), recycling efforts and safety objectives.
  • US citizenship or US Permanent Resident Status is required.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

PAE is a drug free workplace.

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster