Legal Clerical Specialist in Fairview, IL at PAE

Date Posted: 8/4/2019

Job Snapshot

  • Employee Type:
  • Location:
    Fairview, IL
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Supporting the Most Exciting and Meaningful Missions in the World

Legal Clerical Specialist

Legal Clerical Specialist

Perform clerical and word processing support tasks for civil and criminal cases. Work shall be performed 24 hours per week, 3 days a week, except federal holidays.

Work in a professional environment with Assistant United States Attorneys (AUSAs) and legal support staff for the United States Attorney's Office for the Southern District of Illinois, to assist with the organization and handling of civil and criminal cases. In this capacity, you will be expected to:

  • Perform legal report development using the computerized case tracking and record keeping system called LIONS, for opening and closing of both civil and criminal cases. This automated system is a management tool which provides information used to manage litigation from initial referral to final deposition and provide comprehensive data for resource planning and evaluation. The management reports generated from the LIONS system are critical tools used by the headquarters office for annual statistical reporting.
  • Assist in trial preparation for the Criminal Division by compiling, organizing, and indexing various evidentiary exhibits. Mark and identify trial exhibits and draft a list of exhibits to be offered at trial.
  • Contractor will prepare narrative summaries, charts, tables, graphs, or other visual aids to be used at trial. Range of tasks includes, but is not limited to copying, mailing and closing files. The candidate will be asked to assist with other administrative tasks.
  • Review a variety of both civil and criminal case documents and files to become familiar with the pertinent material and establish and maintain an effective system of compiling, indexing and organizing the information and its sources.
  • Assist the Assistant U.S. Attorneys by filing correspondence in case files preparing binders for cases and any other miscellaneous tasks. In criminal cases. produce copies of brief's and then bind them using a binding machine.
  • Photocopies and/or scans in preparing discovery packages. Date stamps the discovery and copies any CD/DVDs that need to be provided to the defense counsel.
  • Assist office legal assistants by purging files after case is completed, including properly disposing of unnecessary case records; shifting and rotating files so an organized filing system is maintained for the closed files; assigning each file a closed number which is logged into a central index; boxing up files for shipment; and shipping closed files to the Record Center.

Must demonstrate an ability to:

  • Operate a variety of office equipment, including computer. photocopier, scanner, and fax machine to input and retrieve information, and to produce documents, correspondence, or forms.
  • Meet established deadlines and work as a team player in a professional office
  • Communicate clearly and effectively in meetings.
  • Work and interact professionally and courteously with all levels of staff.
  • Identify and analyze relevant facts and evidence
  • Research legal issues and present legal analysis and research.

Minimum Qualifications:

  • High school diploma required.
  • Three (3) to Four (4) years of experience is desired; an Associates or Bachelors degree may be substituted for some experience with COR approval.
  • Must be able to obtain a Government Clearance.
  • Willing to work in an office setting which will include some walking, standing, bending, moving documents and carrying of small office items as required.
  • Able to lift and carry at least 25 lbs.
  • Must be proficient in: using Microsoft applications (MSWord, MSExcel, MSOutlook); Adobe Acrobat Professional; legal research tools including LexisNexis/Westlaw. The ability to quickly learn software platforms and databases is a plus.
  • Ability to consistently delivery high quality work under extreme pressure will be very important. 

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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