Legal Clerk/Fact Witness Coordinator in Burlington, VT at PAE

Date Posted: 8/10/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    8/10/2019

Job Description

Supporting the Most Exciting and Meaningful Missions in the World

Legal Clerk/Fact Witness Coordinator

  • Provide all clerical services required to perform the tasks related to the support of the USAO fact witness management process by providing a variety of direct assistance to USAO Victim-Witness personnel, Assistant United States Attorney's (AUSAs), legal assistants, administrative staff, and other USAO personnel.
  • Provide witness management assistance prior to, during, and after trial.  Typical assignments include: work directly with fact witnesses, provide assistance and support to ensure appearance for court, pre-trial conferences, and grand jury.
  • Receive visitors, field phone calls, questions and other inquiries from fact witnesses seeking information pertaining to court, pre-trial conferences, grand jury appearances and expense reimbursement.  Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements.
  • Initiate contact/notify fact witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the fact witness.  Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses.
  • Confer with AUSA concerning fact witness appearance and special circumstances regarding witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses).  Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with travel arrangements.
  • Prior to fact witness' appearance, ensure all travel documents and appearance date and time have been provided to witness.  Make necessary arrangements for fact witness travel and lodging according to Department of Justice and USAO policies and procedures.
  • Meet with fact witnesses upon arrival to designated hearing or pre-trial conference, offer and perform courtroom orientation, accompany witness to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for fact witness reimbursement documents.
  • Prepare and submit documentation for fact witness reimbursement, i.e. witness vouchers and other required documentation for fact witnesses.  Furnish requested information concerning pending and completed fact witness vouchers.  Gather required documentation and reconcile
  • Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary.
  • Complete variable aspects of recurring documents in conformance with the rules governing their style and format. Compose original letters that do not require legal interpretations, but require a good working knowledge of legal procedures and specialized terminology relevant to fact witness laws and regulations.
  • Perform general office procedures pertaining to fact witness management, including, but not limited to:  establish and maintain a variety of fact witness files, documents and databases; assemble documents and other information for fact witness file material and retention in accordance with established procedures and Department of Justice regulations; if requested, establish and maintain calendar and/or database of active and pending fact witness appearances; track hearings, trial dates, grand jury and scheduling conferences; perform other administrative and logistical fact witness management related duties as required/assigned.
  • Occasionally, there will be instances where the work will be performed at one of the other two offices of the United States Attorney's Office, District of Vermont, which offices are located at: 151 West Street in Rutland, Vermont; and 204 Main Street in Brattleboro, Vermont.

Minimum Requirements:

  • Must be able to obtain a government security clearance.
  • High school diploma or equivalent and 2 years related experience required. Undergraduate degree preferred.
  • Willing to travel to one of two offices occasionally.
  • Good computer and interpersonal skills. 
  • Communication skills are extremely important.  Works and interacts professionally and effectively with all levels of staff. 
  • Ability to meet established deadlines and work as a team player in a professional office. 
  • Skill in meeting and dealing with people in a courteous and tactful manner. 

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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