Mail Clerk/File Clerk/Data Entry Clerk in Milwaukee, WI at PAE

Date Posted: 8/12/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Milwaukee, WI
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    8/12/2019

Job Description

Supporting the Most Exciting and Meaningful Missions in the World

Mail Clerk/File Clerk/Data Entry Clerk

The File Clerk (General Clerk I) is responsible for providing administrative support to those personnel supporting the adjudication process of individuals who have applied for immigration and citizenship benefits. The Data Entry Operator II is responsible for providing administrative support to those personnel supporting the adjudication process of individuals who have applied for immigration and citizenship benefits. 

 

Essential duties and responsibilities for the position include the following: 

  • Follows clearly detailed specific procedures in completing several repetitive clerical steps performed in a prescribed or slightly varied sequence 

  • Examines incoming material and codes it numerically, alphabetically, or by subject matter 

  • Stores forms, letters, receipts, or reports in paper form or enters necessary tracking information into electronic records 

  • Films or scans documents for storage and retrieval 

  • Ensures that new information is added to the files in a timely manner and may destroy outdated file material according to policy or transfer them to inactive storage 

  • Checks files at regular intervals to make sure that all items are correctly sequenced and placed. Searches for missing record materials 

  • Where applicable, operates mechanized shelving units that rotate to bring the needed records to them. Assists with the implementation of changes to the filing system when established by supervisory personnel 

  • Finds requested records, charges out, and forwards them to the requestor 

  • Makes copies of records according to policy and distributes them to appropriate personnel or offices. Use computerized filing and retrieval systems to access information. Enter the document’s identification code, obtain the location, and then pull the document 

  • Request documents from other offices and other file locations as required 

  • Enters information from source documents directly into various government agency automated systems using formatted input screens 

  • Modifies, updates, and corrects data contained in automated systems such as; applications, petitions, forms, supplemental documentation, decisions and other applicable documents 

  • Performs data inquiries and searches on automated systems 

  • Generates record and reports from these systems 

  • Performs name and identification number searches 

  • Provides responses to government agency to special inquiries, file extractions, conformance audits, and data-file reconciliation efforts. 

  • Requires the application of training, experience and judgement in selecting procedures to be followed in searching for, interpreting, selecting, or coding items 

  • The Mail Clerk (General Clerk I) is responsible for providing administrative support to those personnel supporting the adjudication process of individuals who have applied for immigration and citizenship benefits. 

     

    Essential duties and responsibilities for the position include the following: 

    • Serves as the link between external postal services and the site and office workers 

    • Handles both internal and external mail 

    • Date and time stamps all incoming mail per government agency timelines 

    • Sorts internal mail to be delivered to intended destination/worker 

    • Uses mail cart to transport mail to destinations 

    • Prepares outgoing mail for delivery to selective postal service 

    • Maintains familiarity with automated mail equipment, USPS rules, and regulations, and UPS and Federal Express procedures; knowledgeable in packing requirements and government mail regulations 

    • Ensures mail is being sent the most cost-effective way, by comparing rates of multiple couriers. (USPS, Fedex, UPS etc.) 

    • Coordinates mail pickups with couriers 

    • Operates machinery that collates, fold, and insert material into envelopes for mailing 

    • Operates postage meter that calculates, applies postage, and tracks postage expenditure 

    • Uses computer data entry program to record and track incoming and outgoing mail 

 

Required Qualifications: 

  • Ability to obtain and maintain a government clearance (if not already cleared) 

  • Must be computer literate, be able to enter data at a reasonable rate, express or exchange ideas by the spoken word 

  • Must pass the PAE Core Skills Computer Assessment 

  • Strong attention to detail 

 

Other Essential Qualifications: 

  • Ability to work effectively and efficiently in a team environment and relate well to others 

  • Ability to show initiative and commitment to the company’s goals 

  • Ability to readily adapt to changing requirements 

  • Strong commitment to performing and producing at the highest level of quality at all times 

  • Ability to manage individual workflow effectively and improve processes when necessary 

  • Ability to communicate clearly and effectively with coworkers both in written and verbal communications 

  • Positive attitude focused on customer satisfaction 

 

Minimum Experience, Education and Licensure: 

  • High School Diploma or equivalent 

  • At least 1 year of prior administrative and/or customer service experience 

  • Comprehension of basic computer programs 

  • 1 year of experience utilizing Microsoft Office, including Excel 

 

Preferred Qualifications: 

Prior experience working with the public is preferred. 

 

Physical Requirements: 

While performing the duties of this job, the employee is occasionally required to sit or stand for long periods of time, stand; walk; use hands and fingers to handle, or feel objects, office equipment, or supplies. Use fingers and hands to type or write; reach with hands and arms; talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must also be able to conduct repetitive body movements, push, reach, stoop and/ or bend and lift up to 45 pounds repetitively at times. 

 

Work Environment: 

This position is primarily performed in a traditional office environment, but may also include all other work environments as required. 

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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