Senior Proposal Coordinator in Arlington, VA at PAE

Date Posted: 12/7/2019

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Arlington, VA
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:
    12/7/2019

Job Description

Supporting the Most Exciting and Meaningful Missions in the World

Senior Proposal Coordinator

Qualified candidates will have experience coordinating large, complex proposals (including large IDIQ task orders), collaborating with Capture and Proposal Managers on project-specific requirements to enable successful execution of proposal tasks, in-depth working knowledge of electronic document management systems, expert skills in Microsoft Office, and specialized experience in printing operations.

Responsibilities as a Senior Proposal Coordinator center around the following primary areas of responsibility:

Proposal Coordination: Support the Capture and Proposal Manager and coordinate and/or conduct critical proposal development activities, kickoff meetings; document collaboration access and management; writer templates; advanced desktop publishing; the graphics development process; color team reviews; review software administration; proposal production; and proposal delivery.

Publications & Content Management: Maintain the proposal library (hardcopy and electronic); maintain the PAE NSS knowledge base and content management of corporate documentation; training personnel in publications and content management topics; and support continuous improvement initiatives.

Task Order Proposal Management: Under the direction of a Capture Manager, serve as proposal manager for task order proposals, including development of compliance matrices, creating writer content plans; project management of writing assignments; writing proposal sections; coordinating graphics and reviews; performing advanced desktop publishing; and managing final production/delivery.

Administrative Support: Provide administrative support, including, but not limited to SalesForce entry and routine updates; creation and administration of SharePoint sites; facilitate electronic reviews of proposals; ensure production supplies are on hand; and facilitate meetings as required.



Major Areas of Responsibility

Proposal coordination to include:

  • Overseeing the full life cycle of document management for both electronic and printed material
  • Training all proposal team members in document management, graphics workflow, data security, and other publications aspects of the proposal
  • Coordinating team member server/system access and ensuring proper compartmentalization of proposal materials
  • Coordinating facilities, including war room and breakout room scheduling, badging of proposal team members (as needed), coordination of audio/video resources, establishment of information technology resources, training proposal team member in the use of toolsets and proposal procedures
  • Advanced desktop publishing, including complex manipulation of proposal documents including the positioning of text and graphic elements, formatting properties such as the size and style of type, column width, and spacing, performing quality check for document errors, coordination of graphics workflow, and the use and knowledge of Microsoft Office macros
  • Leading final production, including detailed planning of publications schedules in collaboration with the publications manager and proposal manager and logistics planning for proposal delivery
  • Under the direction of a Capture Manager, serving as proposal manager for task order proposals, including: development of compliance matrices; creating writer content plans; project management of writing assignments; writing proposal sections; coordination of graphics and reviews; performing advanced desktop publishing and managing final production/delivery
  • As part of this position’s career path development, developing the skills required to advance to Proposal Writer or Volume Manager, including serving as proposal manager for larger task order proposals or volume manager, developing compliance matrices, creating writer content plans; project managing writing assignments; writing proposal sections; coordination of graphics and reviews; performing desktop publishing; and managing final production/delivery. Demonstrating proficiency of these skills after a period of time and activity defined in the individual’s annual performance objectives


Additional Responsibilities

  • The ability to conceptualize and create graphics, if qualified
  • Other responsibilities as defined by the NSS Sr. Manager, Proposals


Required Knowledge, Skills, and Abilities

Required:

  • 3-5 years of experience in federal proposal development, managing proposal production and supporting complex proposal efforts
  • Experience in documentation collaboration administration
  • Technical writing and editing, including editorial practice and standards
  • Document/graphic design and development standards
  • Expert desktop publisher and user of Microsoft Office Suite and other content management and graphics applications
  • Ability to work often unpredictable schedules, including overtime, evenings, and weekends; and often over holidays
  • Ability to work effectively with diverse team makeups under high pressure conditions


Preferred:

  • Experience with Microsoft SharePoint
  • Experience supporting large, complex proposal responses
  • Excellent oral and written communication skills with all levels of corporate personnel


Education and Experience

  • Associates Degree in Business Administration, Marketing, or Journalism preferred. Equivalent experience may be accepted in lieu of degree
  • Minimum of 3 years in proposal development
  • Formal proposal management and project management training and education highly desirable

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster

EEO is the Law Poster Supplement