Sr. Proposal Coordinator in Dallas, TX at PAE

Date Posted: 9/16/2020

Job Snapshot

  • Employee Type:
  • Location:
    Dallas, TX
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Supporting the Most Exciting and Meaningful Missions in the World

Sr. Proposal Coordinator

Job Description:
As a member of the GMS Business Development Team, the Senior Proposal Coordinator reports to the Proposal Operations Manager. The Senior Proposal Coordinator, under the leadership of the Proposal Operations Manager, is responsible for leading proposal document management, leading the proposal publications and production teams (desktop publishing, graphics, production, and delivery); and functioning as lead desktop publisher.
Qualified candidates will have experience coordinating large, complex proposals, in-depth working knowledge of electronic document management systems, expert skills in Microsoft Office, and specialized experience in printing operations. Responsibilities as a Senior Proposal Coordinator include:
1. Proposal Coordination: Support the Proposal Manager and coordinate and/or conduct critical proposal development activities such as writer templates; advanced desktop publishing; the graphics development process; schedule and facilitate color team reviews; review software administration, proposal production; and proposal delivery.
2. Publications & Content Management: Maintain the proposal library (hardcopy and electronic) maintain the PAE knowledge base and content management of corporate documentation; and support continuous improvement initiatives.
Major Areas of Responsibility
Proposal coordination to include:
• Overseeing the full life cycle of document management for both electronic and printed material
• Training all proposal team members in document management, graphics workflow, data security, and other publications aspects of the proposal
• Coordinating team member server/system access and ensuring proper compartmentalization of proposal materials
• Coordinating facilities, including war room and breakout room scheduling, badging of proposal team members, coordination of audio/video resources, establishment of information technology resources, training proposal team member in the use of toolsets and proposal procedures
• Advanced desktop publishing, including complex manipulation of proposal documents including the positioning of text and graphic elements, formatting properties such as the size and style of type, column width, and spacing, performing quality check for document errors, coordination of graphics workflow, and the use and knowledge of Microsoft Office macros
• Supporting color reviews by scheduling review meetings; document preparation; configuration and administration of review tools, coordinating all input outputs from the review meetings; assist in the development of the review team information packet; and distribution of materials as required
•Leading final production, including detailed planning of publications schedules in collaboration with the publication’s manager and proposal manager and logistics planning for proposal delivery
• Enabling successful project execution by establishing proposal facilities, and required hardware and tools for proposal teams
• Maintain the proposal library (hardcopy and electronic) maintain the PAE knowledge base and content management of corporate documentation; training personnel in publications and content management topics; and support continuous improvement initiatives

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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