Stock Plan Administrator in Falls Church, VA at PAE

Date Posted: 8/13/2020

Job Snapshot

Job Description

Supporting the Most Exciting and Meaningful Missions in the World

Stock Plan Administrator

PAE is seeking a Stock Plan Administrator to join our Compensation team. This new role will collaborate with Legal, Finance and other teams to develop and administer our equity compensation process.  The Stock Plan Administrator needs to comfortable partnering with other functional leads to develop processes which ensure the accuracy and integrity of all equity data including all aspects of record-keeping, reporting, and reconciliation.  

Key Responsibilities

  • Administer and maintain record-keeping of the company’s Equity plan and documentation, including eligibility, grant approvals, vesting schedules, and exercise process.
  • Process transactions in compliance with current US and international rules and regulations, SOX controls and governing stock plan documents. Perform internal auditing procedures to ensure accuracy and integrity of the stock administration system.
  • Support internal and external auditing requirements for quarterly reviews, year-end audits, and SOX audits of procedures and controls as needed.
  • Partner with Finance, Tax, HR, Legal and/or third party agents to generate and review equity reports to support timely SEC filings including Form 10-Q, 10-K and Proxy statement; and ad-hoc reports.
  • Coordinate and provide adequate information and timely response related to equity transactions with Finance, HR, Tax and Payroll departments to ensure effective transaction processing.
  • Create, maintain and update procedure documents, provide analysis and support for special process improvements, project enhancements and education initiatives.
  • Communicate with all levels (including executive management and/or Board of Directors) to explain plan provisions, stock option, restricted stock (units and shares), and performance awards. Resolve questions, issues or concerns as related to the Company equity programs.
  • Performs other related duties as required.

Skills and Abilities:

  • Experience working with all types of stock grants (including Performance Stock, Restricted Stock, and Stock Units), exercises, and reporting.
  • Experience working with a third-party vendor (knowledge of Fidelity a plus).
  • Proven ability to partner with cross-functional teams, including Legal, Tax, Payroll, Accounting, Audit, Financial Reporting and Human Resources.
  • Ability to interpret and understand legal documents. Knowledge of SEC filings and regulatory compliance related to stock plan administration.
  • Experience preparing employee communication.

Required Skills and Abilities:

  • Strong organization and problem-solving skills with the ability to track multiple tasks
  • Strong organization, planning, and project management skills
  • Ability to multi-task and deliver results in a fast-paced environment
  • Exceptionally resourceful, detail-oriented
  • Strong critical thinking skills and discipline to deliver complete and accurate results 
  • Ability to identify and implement process improvements
  • Strong written, verbal and interpersonal relationship and communication skills


Education: Bachelor's Degree in Business, Finance, or Accounting.
Experience:  3-5 years of experience in public company stock administration.

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

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